The Festival’s General Rules

  1. All entry forms, together with the proper fees, must be received by the relevant Co-ordinator by the closing date. Dance:  to be confirmed  –  Music, Singing, Speech & Drama:   to be confirmed. Fees are not refundable.
  2. The age stated in the syllabus is (a) for dance that of the competitor on the first day of the Festival and (b) for other disciplines that of the competitor at the time of competing. Proof of age may be required by the Organising Team. For classes with more than one competitor, the age group is determined by the age of the oldest competitor.
  3. The Organising Team reserves the right to withdraw any class or classes and/or withhold prizes or certificates in a class in which it considers there are insufficient entries for competition, or combine the class with other classes. It also reserves the right to refuse an entry without giving a reason for refusal.
  4. The Organising Team will decide the order of the classes and ballot for the order of competing. The Organising Team reserves the right to alter the order if necessary. Applicants will be advised of the time and day they have been appointed to perform and must arrive on time.
  5. Competitors and their teachers and accompanists are admitted to the Festival free of charge for the session that includes the class in which they are competing. All other persons must pay the advertised admission fee.
  6. The Organising Team reserves the right to appoint additional or alternative adjudicators in any class and to transfer classes from one day to another.
  7. A copy of the Adjudicator’s remarks is free. The Adjudicator’s decision is final.
  8. During the Festival, complaints and protests must be made in writing to the Festival Secretary. Thereafter the decision of the Organising Team on all questions or disputes arising out of, or not provided by, the Rules will be final.
  9. The competitions are intended for amateurs, not professionals. Professionals are those whose principal means of livelihood are derived from the particular branch of the Festival in which they wish to compete.
  10. Neither the Festival Trustees nor any of the Organising Team holds itself responsible for any loss or damage which may occur to competitors’ copies, remark sheets or any other property at the Festival. Any lost items should be claimed within one month.
  11. Neither the Festival Trustees nor any of the Organising Team holds itself responsible for any injury sustained by any competitor or member of the public whilst on Festival premises.
  12. The Organising Team may refuse entry to any person found trespassing on or damaging premises or property.
  13. Parents, guardians, teachers and carers will be held fully responsible for the behaviour of children in their care.
  14. No video or tape recording will be allowed, as it is an offence and in breach of copyright law. Mobile phones must be switched off in rooms where performances are taking place. No photography of any kind will be permitted.
  15. The Organising Team shall have the Power to deal with all matters connected with the conduct of the Festival not provided for in the Rules.
  16. Failure to comply with the Festival Rules will lead to the cancellation of the entry concerned.
  17. To meet Child Protection regulations, parents and guardians are required to ensure their child(ren) aged 16 and under, while travelling to, at or taking part in the Festival, are under their care or under the care of a responsible adult. In addition, on the day, they must confirm their child is fit and well to perform.
Take a look inside our festival...

MUSIC

MUSIC

Our Festival was founded 1901 and each year offers a platform for hundreds of amateur musicians, actors and dancers in and around the Lancashire area to perform in front of an audience and benefit from expert critical advice.
Click Here

DRAMA

DRAMA

The speech and drama section comprises two parts; dramatic skills and the spoken word. Most classes are divided into age categories so competitors will be performing with people of a similar age.
Click Here

DANCE

DANCE

Through our Dance Festival we hope to advance the education of the public in the performance, appreciation and the practice of the Art of Dance.
Click Here

CHILD PROTECTION POLICY

 The British and International Federation of Festivals for Music, Dance and Speech work for amateur festivals everywhere to help create thousands of educational performance opportunities for children and young people each year.

The Federation, and our member Festivals, are committed to ensuring safe environments for children and young people and believe that it is always unacceptable for a child or young person to experience abuse of any kind. We recognise our responsibility to safeguard the welfare of all children and young people, by a commitment to recommend best practice which protects them.

This policy applies to our Board of Trustees, paid staff, Adjudicator members, volunteers, students or anyone working on behalf of the Federation and our member Festivals.

We recognise that:

  • the welfare of the child/young person is paramount
  • all children, regardless of age, disability, gender, racial heritage, religious belief, sexual orientation or identity, have the right to equal protection from all types of harm or abuse
  • working in partnership with children, young people, their parents, carers and other agencies is essential in promoting young people’s welfare.

The purpose of the policy:

  • to provide protection for the children and young people who participate in our festivals, including the children of festival members
  • to provide staff and volunteers with guidance on procedures they should adopt in the event that they suspect a child or young person may be experiencing, or be at risk of, harm

We will seek to safeguard children and young people by:

  • valuing them, listening to and respecting them
  • adopting child protection guidelines through procedures and safe working practice for staff and volunteers
  • recruiting staff and volunteers safely, ensuring all necessary checks are made
  • sharing information about child protection and safe working practice with children, parents, staff and volunteers
  • sharing information about concerns with agencies who need to know, and involving parents and children appropriately
  • providing effective management for staff and volunteers through supervision, support and training.

The Federation will review this policy each year in November in line with Safe Network guidance or sooner in light of any changes in legislation or guidance. All changes will be communicated to our member Festivals in time for the start of the new Festival year.

Creating Safer Festivals for Everyone

The Federation and its member Festivals use the following policies and procedures to create Safer Festivals for everyone:

  1. A single, definitive Child Protection Policy adopted by all Federation Festivals.
  2. One or more designated Festival Safeguarding Officers (FSO) appointed for each Federation Festival.   
  3. Best practice advice in the form of Safe Working Practice and Festival Child Protection leaflets, with support and training for all Festival staff and volunteers. Including clear reporting procedures for anyone with a concern about a child.
  4. Appropriate recruitment and induction procedures for all new Festival staff and volunteers responsible for providing safe environments for everyone attending / performing at a Federation Festival.
  5. All Festival stewards wear a Festival badge. All teachers/parents/guardians/carers are asked to report all incidents of any nature to anyone wearing a Festival badge. All reported incidents will be handled in accordance with the Safe Working Practice and Festival Child Protection best practice advice. In addition we will endeavour to provide a quiet area / room where concerns can be expressed in private.
  6. For the duration of the Festival all teachers/parents/guardians/carers are responsible for the continuous care and supervision of their own children/pupils/vulnerable adults. If they are unable to attend personally, they must delegate their responsibilities to an identified adult and ensure that their children/pupils/vulnerable adults are aware of the identity and name of the person responsible for their care. This includes supervision throughout all Festival venues, performance, warm up rooms and changing areas that may be provided. Any person acting in a supervisory capacity will be expected to pay the admission fee to the Festival.  
  7. No unauthorised photography, audio or video recording is allowed at our Festivals. Where parents/guardians/carers do not wish photos to be taken at all, then the responsible adult attending should ensure that their child/pupil/vulnerable adult is not included in official authorised photos.
  8. Some children and vulnerable adults may have specific needs in order to take part. If this is the case we ask the responsible teachers/parents/guardians/carers to contact the Festival Organisers at least 10 days before the start of the Festival. The Festival actively seeks wherever possible to meet these needs, but must know beforehand in order to prepare support – or to advise that help cannot be provided on this occasion.
  9. The Festival’s Child Protection Policy and approach to Creating Safer Festivals for Everyone is published explicitly in the Programme and on our Website. By completing and signing the entry form (or, if applicable, ticking the appropriate box for online entries) all parents / guardians / carers and teachers of entrants under 18 (or vulnerable adults of any age) confirm that they give (or have obtained) the necessary consents for the entrants to take part in the Festival and accept the Festival’s Child Protection Policy. Without consent the entry to the Festival cannot be accepted.

EQUAL OPPORTUNITIES POLICY

 It is the policy of Lytham Performing Arts Festival to treat all competitors, adjudicators, accompanists, stewards and volunteers fairly and equally, regardless of their gender, sexual orientation, marital status, race, colour, nationality, ethnic or national origin, religion, age, disability or union membership status.

Furthermore the Festival will ensure that no requirement or condition will be imposed without justification which could disadvantage individuals purely on any of the above grounds.

The policy also applies to the recruitment and selection of Trustees.

The Charity will regularly review all selection criteria to ensure that individuals are treated according to their relevant individual abilities and merits.

The overall responsibility for the policy lies with the Trustees.

This policy was approved by the Trustees on the 22.1.2014.

 

  • DATA PRIVACY POLICY 
  1. About this policy
    • This Data Privacy Policy explains  when  and  why  we  collect  personal  information  about everyone involved in The Lytham Performing Arts Festival, how we use it and how we keep it secure and your rights in relation to it.
    • We may collect, use and store your personal data, as described in this Data Privacy Policy. We will seek your consent to this when we collect your data from you , you may withdraw your consent at any time by contacting ‘LPA Festival’ as below by e-mail or letter.
    • We reserve the right to amend this Data Privacy Policy from time to time without prior notice. You are advised  to  check  our  website lythamperformingartsfestival.co.uk for  any  amendments  (but  amendments  will  not  be  made retrospectively).
    • We will always comply with the General Data Protection Regulation (GDPR) when dealing with your personal data. You can find further details on the GDPR at the website for the Information Commissioner https://ico.org.uk For the purposes of the GDPR, The LPA Festival, as below in  1, will be the “controller” of all personal data we hold about you.
  2. Who are we?
    • We are the Trustees, Officers & Organising Committee of The Lytham Performing Arts Festival. We use, throughout this policy, ‘ LPA Festival’ to describe The Lytham Performing Arts Festival. We can be contacted through our Festival Organising Team through ‘Contact Us’ on our website,  lythamperformingartsfestival.co.uk or by telephone to The Data Controller, tel 01253 737493. We are affiliated to The British & International Federation of Festival for Music, Dance & Speech; we use the term ‘Federation’ to refer to them
  3. What information we collect and why.

Type of information

Purposes

Legal basis of processing

Your name, address, telephone number(s), e-mail address(es).

Managing all aspects of your relationship with The   LPA Festival. We shall create and manage several data bases which will contain this & all your personal data.

Performing the LPA Festival’s contract with you & for the purposes of our legitimate interests in operating the LPA Festival.

The names and ages and date of birth of your children as entered for The ‘LPA Festival’ if under 18.

Managing your entry to LPA Festival & that of your dependants’, where age is a factor .

Supplying relevant  information where required to Local Authorities

Performing the ‘LPA Festival’s’ contract with you.

To satisfy Child Licensing Requirements & other ‘Official’ reporting needs

Emergency contact details.

Contacting next of kin in the event of emergency.

Protecting the Member’s vital interests and those of their dependants.

Gender.

Provision of adequate facilities for you & your dependants

Supplying relevant  information where required to Local Authorities

Reporting information to the Federation

For the purposes of our legitimate interests in making sure that we can provide sufficient and suitable facilities, eg. changing rooms and toilets).

To satisfy Child Licensing Requirements & other ‘Official’ reporting needs

For the purposes of the legitimate interests of the ‘ Federation’ to promote & manage diversity data. .

 

The LPA Festival entrants, their name, address, age, class information & any other data required to organize & run the ‘LPA Festival’

Managing Festival entries & results. Publishing information on the LPA Festival’s website, in any newsletter, syllabus, programme  and other LPA Festival publication.

Supplying relevant  information where required to Local Authorities

Sharing LPA Festival results with other Festivals, Federation and ‘The Press’ , covering local and national media.

For the purposes of our legitimate interests in holding ‘LPA Festival’.

 

To satisfy Child Licensing Requirements & other ‘Official’ reporting needs

For the purposes of our legitimate interests in promoting the LPA Festival

Photos and videos of each Trustee, Officials, organisers, stewards, ‘Friends’ and any other person involved with the LPA Festival  along with those of  entrants & their parents or  guardians or any person accompanying them

Putting on the LPA Festival’s website and social media pages and using in press releases and publicity material about the  LPA Festival

 We will seek your consent as a Trustee, Official, organizer, steward, entrant,  or supporter of LPA Festival either on your entry form or by separate communication.

You may withdraw your consent at any time by contacting ‘LPA Festival’ as above by e-mail or letter.

Your bank account details  when making payment to the  LPA Festival.

Managing the entrant, supporter & their dependants’ relationship with The ‘LPA Festival’ and the provision of services and events.

Performing the ‘LPA Festival’s’ contract with you .

Your, & your dependants  name, address and e-mail address for up to 5 years after entering LPA Festival Note however your name and address will be retained until your contract & obligations to the LPA Festival have been completed.

Managing all aspects of your relationship with The   LPA Festival

Passing to the ‘Federation’ to conduct surveys of Festival performance entries etc.

For the purposes of our legitimate interests in operating the ‘LPA Festival’  

For the legitimate interests of the Federation in its capacity as the national body for our Festival.

Name, address, email address(es), telephone number(s), CV’s and relevant qualifications and/or experience of all teachers, adjudicators, accompanists, chaperones , and  ‘Friends’ of LPA Festival & any other  supporting personnel involved in LPA Festival’

Managing all aspects of  The LPA Festival,   Publishing information on the LPA Festival’s website, in any newsletter, syllabus, programme  and other LPA Festival publication and in the LPA Festival’s marketing materials.  

Supplying relevant  information where required to Local Authorities

Making this information available to the Federation .

For the purposes of our legitimate interests in organising The LPA Festival ensuring that we can contact all those who are involved in LPA Festival.

To satisfy Child Licensing Requirements & other ‘Official’ reporting needs

For the legitimate interests of the Federation in its capacity as the national body for our Festival.

Name, address, e-mail address(es), photographs,  and telephone number(s) of each Trustee, Official, member of The Organising Committee, Stewards & any other supporting personnel involved in organizing The LPA Festival. .

Managing all aspects of  The ‘LPA Festival’.  Information published on the LPA Festival’s’ website, in any newsletter, syllabus, programme and other ‘LPA Festival’ publications. In the ‘LPA Festival’s’ marketing materials and made available to the ‘Federation’.

For the purposes of our legitimate interests in organising The LPA Festival ensuring that we can contact all those who are involved in LPA Festival

Relevant Contact details of all Companies, & Organisations and involved with LPA Festival, eg Advertisers, Promoters, Supporters, Schools, Choirs, Dance & Drama Schools, and similar organisations with links to LPA Festival.

Managing all aspects of  The LPA Festival.   Publishing information on the LPA Festival’s website, in any newsletter, syllabus, programme  and other LPA Festival publication and in the LPA Festival’s marketing materials.  

Making this information available to the Federation

For the purposes of our legitimate interests in organising The LPA Festival ensuring that we can contact all those Companies, Schools & Organisations, who are involved in LPA Festival.

For the legitimate interests of the Federation in its capacity as the national body for our Festival.

  1. How we protect your personal data
    • We will not transfer your personal data outside the EU without your consent.
    • We have implemented generally accepted standards of technology and operational security in  order  to  protect  personal  data  from  loss,  misuse,  or  unauthorised alteration or destruction.
    • Please note however that  where  you  are  transmitting information to  us  over  the internet this can never be guaranteed to be 100% secure.
    • If we take any payments from you online, we will use a recognised online secure payment system.
    • We will notify you promptly in the event of any breach of your personal data that might expose you to serious risk.
  2. Who else has access to the information you provide us?
    • We will never sell your personal data. We will not share your personal data with any third parties without your prior consent (which you are free to withhold) except where we are required to do so by law or as set out in the table above or in paragraphs 5.2 and 5.3 below.
    • We may pass your personal data to third parties (data processors) who are service providers, agents and subcontractors  to  us  for  the  purposes  of  completing  tasks  and  providing services to you on our behalf (e.g. to print newsletters and send you mailings).  We do this  for  the  purpose  of  our  legitimate  interests  in  operating  the  LPA Festival and  for performing our contract with you.  However, we disclose only the personal data that is necessary for the third party to deliver the service and we have a contract in place that requires them to keep your information secure and not to use it for their own purposes.   It  is  possible  that  third  parties  may  themselves  engage  others  (data sub-processors)  to  process  your     Where this is the case, third parties will be required to have contractual arrangements with their sub-processor(s) that ensure your information is kept secure and not used for their own purposes.
    • We may also pass your personal data to the Federation for the purposes of carrying out surveys when it is in the legitimate interest of the LPA Festival and the Federation to do so.
  1. How long do we keep your information?
  • We will hold your personal data on our systems for as long as you are involved in The LPA Festival or have outstanding obligations to The LPA Festival. We will retain your data for as long afterwards as it is in the LPA Festival’s legitimate interest to do so or for up to 5 years or for as long as is necessary to comply with our legal obligations. We will review your personal data every year to establish whether we are still entitled to process it. If we decide that we are not entitled to do so, we will stop processing your personal data except that we will retain your personal data in an archived form in order to be able to comply with future legal obligations e.g. compliance with tax requirements and exemptions, and the establishment, exercise or defence of legal claims.
  • We securely destroy all financial information once we have used it and no longer need it.
  • Your rights
    • You have rights under the GDPR:
      • To access your personal data.
      • To be provided with information about how your personal data is processed.
      • To have your personal data corrected.
      • To have your personal data erased in certain circumstances.
      • To object to or restrict how your personal data is processed.
      • To have your personal data transferred to yourself or to another business in certain circumstances.
    • You have the right to take any complaints about how we process your personal data to the Information Commissioner:

Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF. 0303 123 1113. https://ico.org.uk/concerns/

Affiliated to the British and International Federation of Festivals for Music,

Dance and Speech of which Her Majesty the Queen is Patron 

(Registered Charity No. 115967)